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Central IDeA States Regional Meeting

Important Information

We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman (913-588-7170) or Clare Frantz (913-588-7517)

Conference Venue

The 2023 Central IDeA States Regional Meeting will be held at the Intercontinental Hotel on the Plaza, 401 Ward Parkway, Kansas City, Missouri, 64112

Hotel Check-in/check-out
Check in time: After 4:00 pm on day of arrival
Check out time: Before 11:00 am

Internet Access
Hotel will provide Complimentary HSIA (high-speed internet access) in Guest Rooms. Complimentary wi-fi in all meeting spaces.

Hotel parking fees are $12 for overnight self-park, $24 for temporary valet, and $30 for overnight valet.

Hotel Cost
A discounted rate ($159.00/night + applicable taxes and fees) has been secured at the hotel. You may reserve a room here. All rooms must be reserved by Monday, May 8th, 2023, to take advantage of the group rate.

How to use the link: Click on the hyperlink and it will pull up the hotel's website where you will click 'book now' in the upper right hand corner. Type in the dates of your stay (make sure they are within the block dates) and it will give you the group rates and room availability.

Note: The hotel will require a $100 deposit for your incidentals at check in. This is a refundable deposit. You must supply a credit/debit card or cash. If a credit/debit card is used, a $100 hold will be placed on the card for 5-7 business days. If you use cash, you must return to the front desk at the time of check out to receive your deposit.

Registration Fees

All participants must pay a $225.00 registration fee (and vendors must pay an additional $200 for a table) by check or PayPal, due by May 5th, 2023. Make checks payable to:
KUMC Research Institute, Inc.

Send checks to:
KUMC Administrative Office
Attention: Heiata Chapman
University of Kansas Medical Center
MS 3051
3901 Rainbow Blvd.,
Kansas City, KS 66160

Please contact Heiata Chapman (913) 588-7170, or Clare Frantz (913) 588-7517 if you have any questions.

Vendor Tables
Various vendors within the STEM fields will have booths/tables at our event for marketing and recruiting purposes. A list of vendors can be found here. Feel free to stop by and chat with them to see what they have to offer and how they might align with your future in a STEM field. They will be in the ballroom foyer throughout the weekend.

Regional Meeting Check-In/Events

Regional Meeting Check-in/Registration
On Wednesday, June 7th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program and name tag. Full check-in will be open beginning at 7:30 am on Thursday, June 8th.

Location of Events

  • Check-in: Ballroom Foyer
  • Poster Sessions/Reception: Salon 2, Salon 3
  • Dinners: On your own
  • Breakfast/Lunch: Rooftop Ballroom
  • General Session: Salon 1A, 1B
  • Thursday Breakouts: Salon 2, Salon 3, Pavilion 2
  • General Session: Salon 1A, Salon 1B
  • Friday Breakouts: Salon 2, Salon 3, Pavilion 2, Board Room
  • Boxed Lunches (Friday): Ballroom Foyer

Click here to view a map of the Intercontinental Hotel on the Plaza.

Click here to view a menu of the meals included for the meeting.

Event App
We are excited to utilize the Cvent app as our all-inclusive event management system for this meeting. This investment will enhance the user experience all through a streamlined mobile app. Everything will still be updated on our website ( as well, but you will also be able to use the app before and during the meeting for various aspects. The app contains all the necessary information for the whole event including the agenda, floor maps, onsite check-in, speakers and bios, participants list, networking/messaging capabilities, vendor/program booths, menus, poster abstracts, and more. We are excited for this opportunity, so be on the lookout for downloading and signup information as our event gets closer!

Poster Abstract Submissions

All abstracts are due on April 14th, 2023. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman or Clare Frantz.

How do I know when I will present?
The presentation order will be posted in May.

Your Poster will have the same number as your abstract number in the regional meeting booklet, so you can identify where and when you will present. An alphabetical list of the poster presenters will be available at the registration desk along with a map to help you find where you will present.

Regional Meeting Attire

The general sessions, poster session, breakouts, meals, etc. are all business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).

Social Media

Don’t forget to tag us on Facebook, Instagram, Twitter, and Tiktok!