We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman (913-588-7170) or Clare Frantz (913-588-7517)
The 2023 Central IDeA States Regional Meeting will be held at the Intercontinental Hotel on the Plaza, 401 Ward Parkway, Kansas City, Missouri, 64112
Hotel Check-in/check-out Check in time: After 4:00 pm on day of arrival Check out time: Before 11:00 am
Internet Access Hotel will provide Complimentary HSIA (high-speed internet access) in Guest Rooms. Complimentary wi-fi in all meeting spaces.
Parking Hotel parking fees are $12 for overnight self-park, $24 for temporary valet, and $30 for overnight valet.
Hotel Cost A discounted rate ($159.00/night + applicable taxes and fees) has been secured at the hotel. You may reserve a room here. All rooms must be reserved by Monday, May 8th, 2023, to take advantage of the group rate.
How to use the link: Click on the hyperlink and it will pull up the hotel's website where you will click 'book now' in the upper right hand corner. Type in the dates of your stay (make sure they are within the block dates) and it will give you the group rates and room availability.
All participants must pay a $225.00 registration fee (and vendors must pay an additional $200 for a table) by check or PayPal, due by May 5th, 2023. Make checks payable to: KUMC Research Institute, Inc. Send checks to: KUMC Administrative Office Attention: Heiata Chapman University of Kansas Medical Center MS 3051 3901 Rainbow Blvd., Kansas City, KS 66160 Please contact Heiata Chapman (913) 588-7170, or Clare Frantz (913) 588-7517 if you have any questions.
Vendor Tables Various vendors within the STEM fields will have booths/tables at our event for marketing and recruiting purposes. A list of vendors can be found here. Feel free to stop by and chat with them to see what they have to offer and how they might align with your future in a STEM field. They will be in the ballroom foyer throughout the weekend.
Regional Meeting Check-in/Registration On Wednesday, June 7th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program and name tag. Full check-in will be open beginning at 7:30 am on Thursday, June 8th.
Location of Events
Maps Click here to view a map of the Intercontinental Hotel on the Plaza.
Menu Click here to view a menu of the meals included for the meeting.
Event App We are excited to utilize the Cvent app as our all-inclusive event management system for this meeting. This investment will enhance the user experience all through a streamlined mobile app. Everything will still be updated on our website (k-inbre.org) as well, but you will also be able to use the app before and during the meeting for various aspects. The app contains all the necessary information for the whole event including the agenda, floor maps, onsite check-in, speakers and bios, participants list, networking/messaging capabilities, vendor/program booths, menus, poster abstracts, and more. We are excited for this opportunity, so be on the lookout for downloading and signup information as our event gets closer!
All abstracts are due on April 14th, 2023. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman or Clare Frantz.
How do I know when I will present? The presentation order will be posted in May.
Your Poster will have the same number as your abstract number in the regional meeting booklet, so you can identify where and when you will present. An alphabetical list of the poster presenters will be available at the registration desk along with a map to help you find where you will present.
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