We have done our best to address some frequently asked questions here. If you have additional questions, please contact Heiata Chapman or Clare Frantz.
We created an app for K-INBRE Symposium 2025! Everything will still be updated here on our website as well, but you will also be able to use the app before and during the meeting for various aspects. Use it to stay up to date with the latest news and announcements, see your personal schedule, and create your event profile. You can access it HERE for Apple and HERE for Google. It is not live yet, but it will be within a month or so! Once it is live, follow these steps:
The conference will take place at the Intercontinental Hotel on the Plaza, 401 Ward Parkway, Kansas City, Missouri, 64112
Hotel Check-in/check-out Check in time: After 4:00 pm on day of arrival Check out time: Before 11:00am on day of departure
Internet Access Hotel will provide Complimentary HSIA (high-speed internet access) in Guest Rooms. Complimentary wi-fi in all meeting spaces.
Parking Complementary self-parking is available for all local and overnight guests.
Hotel Cost For out-of-town K-INBRE registered participants, the hotel room charge is covered. K-INBRE participants include:
For K-INBRE attendees who live in the Kansas City area and would like a room, or those who would like to attend but are not INBRE affiliated, a discounted rate of $149.00 or $159.00 + applicable taxes and fees has been secured at the hotel. You may reserve a room on the registration form. All rooms must be reserved by December 12, 2024, to take advantage of the group rate.
You may register here. The registration fee will be paid automatically for any K-INBRE affiliates. If you are not a K-INBRE affiliate, the registration fee is $25 and can be paid by check or credit card on the Cvent Registration Site. Please see below for further information about Guest Fees and Vendor Participation.
Vendor Participation Various vendors within the STEM fields will have booths/tables at our event for marketing and recruiting purposes. A list of vendors can be found here and on the Cvent app. Feel free to stop by and chat with them to see what they have to offer and how they might align with your future in a STEM field. They will be in the ballroom foyer throughout the weekend.
Guest Policy If you wish to have a guest join the conference for meals (one or all meals), a $25.00 charge will apply. Payment by check or on the Cvent Registration Site is due by December 20, 2024. Make checks payable to: KUMC Research Institute, Inc. Send checks to: KUMC Administrative Office Attention: Heiata Chapman University of Kansas Medical Center MS 3051 3901 Rainbow Blvd., Kansas City, KS 66160 Please contact Heiata Chapman (913) 588-7170, or Clare Frantz (913) 588-7517 if you have any questions.
Symposium Check-in/Registration On Friday, January 17th from 3:00 to 4:30 pm you may stop by the check-in table located in the Ballroom Foyer to pick up your program and nametag. Full check-in will be open beginning at 7:30 am on Saturday, January 18th.
Location of Events
All abstracts are due on December 2, 2024. Abstract guidelines are located here. Please read carefully and follow the directions. If you have any questions please contact Heiata Chapman or Clare Frantz.
Oral Competition Only undergraduates are eligible to compete for the oral presentation competition. To be considered for an oral presentation:
Poster Competition (IMPORTANT: Read carefully the iPoster Information below) All undergraduate students (not selected as oral presenters) who submit an abstract, will be eligible for the poster competition. iPosters should be published by 5:00 pm on January 9th, 2025 and finalized by January 18th, 2025 by 1:00 pm. Deadlines are in place for quality assurance checks. Poster participants will give a 3-minute presentation summarizing a research project, including the potential for future applications/commercialization. This will allow for 1-2 minutes for follow up questions from the judges. It is important to develop the skill to describe your research in a succinct way, similar to an elevator pitch. Many scientific meetings now include such presentations in a “data blitz” or “three-minute thesis” competitions. Ten iPoster awards will be presented during the awards section of the conference. If you choose not to participate in the iPoster competition, please specify this preference in the special request section of the registration form. Judges may be present for your iPoster presentation, but you will not be considered for an award.
What are iPosters? iPosters are interactive, multimedia research presentations that can be displayed electronically.
How do I create an iPoster? It’s all online and digital. You will receive an email invitation containing your personal login credentials and detailed instructions on how to create your iPoster submission. When you log in the first time, you will be able to choose a template to create your iPoster on-line. You’ll find links to instructions, tutorials, FAQs, and the iPoster Support Team. You can log in to the online editor from any internet-connected computer, using your username and password. Check out the tutorials here and here. Include high resolution images, high definition videos, sound files, and slide shows. Add as much text and media content as you need to present your research with the detail it deserves.
When can I start? Login credentials will be distributed in early November and again in early December. Register by November 1, to receive your login credentials early. We strongly recommend that you set up your template as soon as you receive your login information. This will give you time to familiarize yourself with the template editor prior to creating your poster.
What are the Deadlines? You will need to publish your iPoster by January 9th, 2025, at 5:00 pm. This will let us know that you were able to access the system and will allow for quality assurance checks. You can still make changes after this date, but all posters must be finalized by January 18th, 2024, at 1:00 pm.
iPoster Room Layout The iPoster monitors will be set up in Salon 2/3. Each monitor will be numbered corresponding to an abstract number in the symposium program. Programs will be available at the registration table and online.
iPoster Gallery and Map An iPoster map will be made available before the event.
How do attendees access the content? Attendees will receive a link to access the K-INBRE Symposium iPoster gallery. From here they can use the search bar to find an author or browse by scientific focus. Content boxes scroll and expand. Click on an image (a photo, diagram, or table) and it enlarges to its full size. Videos can also be viewed full screen. Listen to a narration of the presentation, while scrolling through the iPoster.
Can I share my iPoster with others? Yes, you can. You’ll find a Share button on your editing template when you log in.
iPoster Practice Friday, January 17th from 3:00 to 6:30 pm, you may test your iPoster in the Ballroom. You may use any monitor for practice; all iPosters can be pulled up from the directory. Your iPoster may look somewhat different, on the large format touchscreen. Make sure all features are working properly. If you have any questions or need assistance a representative from iPosters will be available to assist you. Look for the iPoster Help Desk sign.
iPoster Session Schedule (Saturday, January 18, 2025, 3:30-6:30pm) Posters will be presented in multiple sessions depending on how many submissions are received. These times are tentative and are subject to change.
iPoster Session Schedule (Sunday, January 19, 2025, 10:10-11:10 am)
How do I know when I will present? The presentation order will be posted in December. Your iPoster monitor will have the same number as your abstract number in the symposium booklet, so you can identify where and when you will present. An alphabetical list of the poster presenters will be available at the registration desk along with a map to help you find where you will present. Please transition quickly when your poster session ends, to allow the next presenter time to prepare. Stop by the iPoster help desk or the registration desk, if you have questions or need help pulling up your poster.
iPoster Judging K-INBRE faculty representatives and industry judges selected by BioKansas will visit your monitor during the iPoster sessions. Please prepare a 3-minute summary of your research project/poster and include the potential for future applications/commercialization.
General/Group Photography: A professional photographer will be taking oral and poster award photos along with group photos of each university. Please see the program schedule for the time and location your group will meet. The photographer will be taking candid shots throughout the symposium and is available to take photos of you and your friends and colleagues.
LinkedIn Photos/Headshots: A photo booth will be set up in the reception area of the Poster Sessions for professional headshots. These photos are intended for use in a LinkedIn profile, and students are highly encouraged to obtain a headshot, although anyone is welcome to obtain one.
Friday Evening Event Attire for Friday is casual (e.g., jeans)
Saturday & Sunday Symposium The symposium, poster sessions, and dinner are business casual (e.g., slacks, dresses, blouses, tailored shirts, sweaters, jackets, suits, dress shoes).
Attire Guidance For more information on proper etiquette (including attire), please feel free to watch the Undergraduate Seminar Series presentation by Carolyn Hovde Bohach on “Business Etiquette”.
Don’t forget to tag us on Facebook, Instagram, Twitter, and Tiktok!